iAuditum: an integrated inspection software system for creation of audit templates,
execution of audits, centralized depository and distribution of audit
results, and administration of auditing personnel.
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- Selectable answer types: text, numeric, pull-down option list, radio buttons, date; mandatory and optional answers
- Ability to define your own custom answer types (pre-defined pull-down lists or radio buttons)
- Scores and weighting factors attached to the numeric, option list, radio button and custom answers
- Nested sections and subsections, import of templates from spreadsheets
- Entry and tracking of Corrective Actions, with Severity and Due Date fields; automatic email reminders
- User-definable hierarchies of audit subjects, unlimited classifications and hierarchy depth
- User role-based security, administrator-assignable finely-graduated access privileges
- Ability to assign audit subjects, hierarchy levels and templates to individual auditors; audit scheduling
- Searchable and exportable reports, editing audits based on user privileges, corrective action statistics
- Multilingual application, with support for aggregating results from multilingual templates
- Organize all audits, find relevant results quickly - no searching in dusty file cabinets or spreadsheet files
- Reduced work load, no paper forms to fill out and copy to the computer, and results are always up-to-date
- Results of audits available online to authorized personnel, no emailing of spreadsheets or text files
- Assured security and integrity of the audit results, reduced arbitrariness
- Easy finding and tracking of audits with substandard score or with uncompleted Corrective Actions
What is an Audit
- According to Wikipedia "The general definition of an audit is an
evaluation of a person, organization, system, process, project or
product. Audits are performed to ascertain the validity and reliability
of information; also to provide an assessment of a system's internal
control. The goal of an audit is to express an opinion on the person /
organization/system (etc) in question, under evaluation based on work
done on a test basis."
An Audit, sometimes also called Inspection, is in the
iAuditum sense of the word a process during which the Auditor (person
performing the audit) asks the Auditee (person, persons, a department,
company or an organization) a pre-defined list of questions, records
the answers, optionally verifying their correctness. In addition, if
substandard responses are obtained, the Auditor may proscribe
Corrective Actions to be undertaken within a specified amount of time.
- What kind of audits is iAuditum intended for?
- iAuditum is intended for all non-financial (non-bookkeeping) audits,
inspections and validations.
- Examples of audits
- Audits are performed in all types of industries, organizations and
Two types of audits are generally recognized:
- Restaurant inspections: health and cleanliness, safety, handicapped
access. Food, service and ambiance quality inspections such as those performed
by various restaurant rating organizations
- Patient safety audits of pharmaceutical industry and hospitals
- Home inspections performed by buyers and mortgage lenders prior to purchase
- Regulatory compliance audits those mandated by the governments for
food, pharmaceutical, chemical, mining and other industries
- School evaluations: quality of education, as measured through goals, objectives, and action plans
- Quality audits, for example as part of the certifications such as ISO 9001
- Workplace regulations such as Equal Opportunity Employment rules
- Company policies, including Internet Usage, Security, Intellectual
Property protection, Human Resources
- Safety regulation enforcement: fire protection inspections of public
venues, aircraft safety, hazardous cargo shipping regulations
- Internal audits, performed by the employees of the company or
member of an organization to evaluate its control systems, adherence to
policies and regulations
- External audits, performed by auditing firms or employees of the
supervisory or regulatory bodies
- What are the steps taken in the audit process?
- The steps are:
- Preparation of the template, usually based on a prior Risk
Analysis. A template is basically a list of questions or steps to be
asked or performed. Some of the questions may be of general nature
requiring a textual response (e.g. Names of the persons responding to
question). Other questions are of the quantifiable nature, where a
numeric score is assigned to the answer. Still others, are a multiple
choice type questions, with pre-defined answers, also often with
- Performing of the audit. In this step, the auditor or a group of
auditors follow the template asking the auditee questions and/or
physically inspecting the audited documents, locations or procedures.
The auditors make notes of the results on their laptops or mobile
devices, optionally accompanied by the Corrective Action
recommendations and comments. Auditors may save unfinished audits and
return to them later.
- Once an audit is completed, the auditor finalizes it. Any
unfinished Corrective Actions trigger email reminders at pre-defined
intervals. Any audit with unfinished Corrective Actions is flagged in
- Evaluation of the results. The auditing body, involving often a
Lead Auditor (in the USA, Lead Auditors are normally certified by the
International Register of Certified Auditors - IRCA), reviews the
results of the audit and reports to whoever has requested or ordered an
- Follow up of Corrective Actions, to verify if these actions have
- Optional statistical processing of the results, used to compare
different auditees, organizations or regions, understand areas of concern,
and to provide feedback to the auditees on how to improve their
- How have Audits been performed historically?
- Audits have been traditionally performed using paper forms or
worksheets, filled out by the auditor during the audit. The form
would list the questions, provide guidance on what type of answer is
expected, and include space for the answer. Here is an example of such
To provide some measure of accessibility, such paper worksheets are
today often either scanned or retyped into a computer spreadsheet.
Currently, this procedure is often replaced by templates implemented
from the beginning in computer spreadsheets or word processors, and the
auditors filling them out on their laptops. This both saves trees and
makes the long term storage and access easier.
Finally, some professions such as Home Inspection Industry, have
developed audit software specialized for their application. Such
software is usually installed in individual PCs of the Auditors.
- How does iAuditum differ from these older methods?
- iAuditum offers many advantages over the older methods. It is a
web-based auditing software, which means that there is nothing to
install on the auditors' computers, while it offers centralized storage
to the templates and audits. The Lead Auditor or the Board can now have
an immediate real-time access to the performed audits. There is no
danger of multiple differing versions of the same audit delivered to
different people. Audit depository can be searched in many ways. Access
to different aspects of auditing operation can be strictly controlled,
increasing the privacy and security. The operation is streamlined,
forwarding of worksheets via insecure email eliminated. Corrective
Actions can be easily followed up on, with the designated persons
receiving automatic email reminders about overdue remedies. Audits can
be scheduled in an organized way.
- What are the main features of iAuditum?
- Is iAuditum easy to use?
- You bet, otherwise we would not have included this question!
iAuditum is used in a browser of your choice, with active support for
Internet Explorer 7, Firefox 3, Safari 3 and Google Chrome 2, with all
You use a WYSIWYG (What-You-See-Is-What-You-Get) interface to design
your templates. Here is a sample of the template creation form:
Performing an audit is just as easy:
and after expansion of section:
- Is it possible to perform an audit without online access to the Internet?
- Yes, you can use our iPhone app for performing audits off-line.
This is a 'native' iPhone application. You download the
templates to your iPhone, perform audits without using the Internet
with the results stored in the phone, and upload the results to the
server when a connection with Internet becomes available.
Similar stand-alone applications are also planned for Blackberry cellphones,
and for PCs, for execution on, for example, a laptop you take with you to
the audit location.
- Is my data secure on your servers?
- Access to our server is conducted using HTTPS secure protocol, the same banks
use to protect communications with their customers. The privacy of your data
is ultimately dependent on the strength of the passwords you use. Our servers
are backed up every hour, so the worst case loss is limited to one hour's worth
- Is there a manual available?
- Yes, go to http://help.iauditum.com
- May I take it for a free test ride?
- Certainly. Just click the Register link at the top of the
Home Page at http://iauditum.com and
register your company or organization. You will have six weeks to
test the system free of charge, with the ability to define up to 3 templates
and perform audits with up to 500 answers in total. You can also
delete any of the test templates you created and replace them with new ones.
- How much does the iAuditum cost?
iAuditum service is purchased for one year at a time. Each template
costs $10.00 per year, and each answer to any audit question costs
$0.10. Here is an example: You have three templates with 100 questions
each, and you are going to perform 2 audits using each template during
the next 12 months. The cost will therefore be 3 * $10 + 2 * 3 * 100 * $0.10 =
You can purchase additional templates and answers at any time. When you
do that, you purchase another full year of service, for the updated
quantities of templates and answers, and the prorated remainder of the
amount paid for the previously purchased service is deducted from your
new purchase amount.
The service includes access to the software, storage of all your
templates, audits and user profiles, and support via email. Phone
support is also available at additional cost, but is usually not
Customers with large volumes, exceeding 500 templates or 100,000 answers
in one year, are welcome to contact us for discounted pricing. A software
license for installation of iAuditum on your own server is also available.
- How do I find you?
- You can find us online at
http://iauditum.com, or contact us by email at
. Independent Reps interested in reselling
iAuditum service are welcome.